Alita Constructions | Forrestdale, WA

About the role

Alita Enterprises Pty Ltd is seeking an experienced Contracts Administrator to join our team in Forrestdale, WA. This is a full-time position that plays a crucial role in managing and administering construction contracts across our projects. As Contracts Administrator, you will be responsible for ensuring compliance with contractual obligations, maintaining accurate contract documentation, and providing essential support to project teams and stakeholders. This role is integral to the smooth operation of our projects and directly impacts the success of our business operations.

What you will do

Contracts & Procurement

• Award and administer subcontractor and supplier contracts
• Review quotes to ensure full scope coverage and compliance with specifications
• Prepare and issue subcontract agreements with all required documentation
• Manage purchase orders and maintain accurate registers

Project Support

• Assist with project specifications, selections and documentation
• Maintain up-to-date drawings, plans and project records
• Ensure site teams and subcontractors have access to current information
• Prepare site, safety and handover documentation

Variations & Commercial Control

• Raise, price and manage contract variations
• Maintain an accurate and up-to-date variation register
• Support negotiations with subcontractors and suppliers
• Ensure variations are approved prior to works commencing

Financial Administration

• Assist with progress claims and contract invoicing
• Review subcontractor claims and supplier invoices
• Allocate costs accurately and resolve discrepancies promptly
• Support monthly forecasting and cost tracking

Project Coordination

• Coordinate materials, deliveries and equipment hire
• Ensure procurement aligns with project schedules
• Manage utility applications and authority approvals
• Monitor lead times to prevent delays

Communication & Coordination

• Manage RFIs with clients, consultants and subcontractors
• Ensure responses are documented and distributed
• Maintain clear communication with project and site teams

What you bring

• Experience as a Contracts Administrator within the construction industry
• Strong understanding of subcontracts, procurement and project delivery
• Ability to interpret plans and specifications
• High attention to detail and strong organisational skills
• Ability to manage competing priorities and deadlines
• Clear and professional communication skills

How you work

• Proactive and accountable
• Efficient and well organised
• Detail-focused with strong commercial awareness
• Able to identify issues early and take action
• Collaborative, with the ability to build strong working relationships

Why join Alita

• Established business with 40+ years of operation and a strong project pipeline
• Stable, office-based role — no FIFO, site rotations or shift work
• Supportive and practical team environment
• Opportunities for development and progression
• Modern facilities in Forrestdale

What we offer

• Competitive salary + super (based on experience)
• Phone allowance and employee benefits
• Training and development opportunities
• Salary packaging options
• Uniforms provided
• A supportive, respectful and people-focused workplace